Privacy Policy

Noguchi Taikai Finland 2027

Last updated: 07 Sep 2026

1. Data Controller

Shinden Dojo Ry (“Organizer”, “we”, “us”) Business ID: 2026733-5 Mäkelänkatu 52 A 7, 00510 Helsinki Leo Hintikka, +358 44 211 9696 Email: info@noguchifinland.com Website: www.noguchifinland.com

The Organizer is the controller of personal data collected in connection with registration, ticket sales, and participation in Noguchi Taikai Finland 2027 (“Event”).

2. Personal Data We Collect

We may collect the following categories of personal data:

  • Name
  • Email address
  • Postal address (if required)
  • Country of residence
  • Phone number
  • Emergency contact information (if voluntarily provided)
  • Dietary requirements and allergy information
  • Payment-related information
  • Ticket purchase history
  • Photographs, video recordings, and audio recordings taken during the Event
  • Communications with the Organizer

Payment card details are processed by our payment service provider and are not stored by the Organizer.

3. Purposes and Legal Basis for Processing

We process personal data for the following purposes:

Event Registration and Administration To process registrations, issue tickets, manage attendance, communicate event-related information, and provide customer support. Legal basis: Performance of a contract.

Payment Processing To process ticket purchases and maintain accounting records. Legal basis: Performance of a contract and compliance with legal obligations.

Compliance with Legal Obligations To comply with accounting, tax, and other statutory requirements. Legal basis: Legal obligation.

Event Safety and Organization To manage event logistics, participant safety, and emergency situations. Legal basis: Legitimate interests.

Photography, Video Recording and Promotion The Event may be photographed, recorded, or filmed for documentation, reporting, and promotional purposes. Images and recordings may be used on:

  • The Organizer’s website
  • Social media channels
  • Future event marketing materials
  • Printed promotional materials

Legal basis: Legitimate interests in documenting and promoting the Event. Where required by applicable law, additional consent may be requested for specific uses.

4. Photography and Video Recordings

By attending the Event, participants acknowledge that photography and video recording may occur.

The Organizer will seek to respect reasonable privacy concerns. Participants who do not wish to appear in identifiable promotional photographs are encouraged to contact the Organizer before or during the Event.

The Organizer will assess and respond to requests on a case-by-case basis where reasonably possible.

5. Dietary Information and Allergies

Dietary preferences, allergies, and food restrictions provided during registration will be shared only to the extent necessary with the Event’s catering provider.

Participants are responsible for ensuring that information submitted during registration is accurate and complete. Such information will only be collected where voluntarily provided by the participant.

Changes requested after registration may not be possible and may need to be arranged directly with the catering provider.

Health-related information such as allergy information will be processed only for the purpose of arranging suitable meals and ensuring participant safety.

6. Recipients of Personal Data

We may share personal data with:

  • Payment service providers
  • Event management and registration service providers
  • Catering providers (dietary requirements only)
  • Venue operators where necessary
  • Professional photographers or media service providers
  • Public authorities where required by law

Personal data will not be sold to third parties.

7. International Transfers

If personal data is transferred outside the European Economic Area (EEA), appropriate safeguards will be implemented in accordance with the GDPR, such as:

  • Standard Contractual Clauses approved by the European Commission; or
  • Transfers to countries with an adequacy decision.

8. Data Retention

Personal data will be retained only for as long as necessary for the purposes described in this Policy. Typical retention periods include:

  • Registration and ticketing records: up to 3 years after the Event
  • Accounting records: as required by Finnish law
  • Customer communications: up to 3 years
  • Photographs and promotional materials: until no longer required for the stated purposes or until a valid objection is accepted

Retention periods may be extended where required by law or to establish, exercise, or defend legal claims.

9. Your GDPR Rights

Subject to applicable law, you have the right to:

  • Access your personal data
  • Request correction of inaccurate data
  • Request deletion of data
  • Request restriction of processing
  • Object to processing based on legitimate interests
  • Receive your data in a portable format where applicable
  • Withdraw consent where processing is based on consent

Requests may be sent to: info@noguchifinland.com

10. Right to Lodge a Complaint

If you believe your personal data has been processed unlawfully, you may lodge a complaint with the Finnish Data Protection Ombudsman: https://tietosuoja.fi/en/home

11. Security Measures

The Organizer uses reasonable technical and organizational measures to protect personal data against unauthorized access, loss, misuse, or disclosure.

Access to personal data is restricted to individuals who require it for Event administration and related purposes.

12. Changes to This Privacy Policy

The Organizer may update this Privacy Policy from time to time. The most current version will always be available at this URL.

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